RUNNERS' CLUB OF GREATER CINCINNATI BOARD MEETING MINUTES
November 1, 2007
(at Clifton Recreation Center, Clifton and McAlpin Avenues, Clifton)
Members Present: Tom Glasscock, Todd Hofacre, Ed Hunter, Rob Moyer (new Board member), Lonnie Smith, Seth Warncke. Guests: Valentine Bickett and Tom Hammel. Jeff Hummel and Peter Wayte absent due to work commitments.
Membership: Rob Moyer agreed to take over this responsibility from Todd. Todd will orient Rob on updating and managing the Membership Database.
Newsletter: Todd expects the next issue out before Thanksgiving. This issue will include information about the Holiday in Lights Run and the Christmas party.
2008 Flying Pig Marathon (May 4) and RRCA Convention - update: Todd met recently with Iris Bush (Executive Director of the Flying Pig Marathon), Stephanie Mileham (Event Manager for the Flying Pig Marathon), and Bob Roncker to discuss, among other things, how the Club could assist with the 2008 RRCA convention. The convention will be held in Cincinnati the weekend of the marathon (May 1-4, 2008). The Club will need to provide many volunteers (e.g., to help with registration and with group runs) and will assist with pre-planning for the convention. The convention will include a banquet dinner among other things. In the past, the host club usually supplied a gift at the banquet. Due to Cincinnati's brewing history, beer might make a good choice of a host gift. Separately, the Club may try to link up with a training group for the marathon.
Holiday in Lights Run (Tuesday, December 11, 2007, 6:30 p.m., starting and ending at the Williams YMCA): All arrangements have been finalized. Post-run refreshments will be at O'Bryons Irish Pub, 1998 Madison Rd., O'Bryonville. The Club will pay for beverages and appetizers.
Christmas Party (Saturday, January 5, 2008): Linda Jeanmougin has reserved the party room at the Central Park condo complex, the site for last year's party. Linda will need help with set up (1 or 2 people for an hour before the party) and with clean up (3 or 4 people for 30 minutes after the party). Jeff will handle music. The Club will provide meat, bread, and beverages. Club members will bring side dishes and desserts. T-shirts and other awards from previous races will be used as door prizes.
Scholarships: Ed spoke recently with Ned Hertzenberg, Director of the Cincinnati Scholarship Foundation (CSF), to determine if CSF would be willing to work with the Club and the Kicks-for-Kids Foundation to select scholarship candidates in 2008. Ned told Ed that the CSF would be happy to work with the Club and K4K on candidate selection, however, he noted that IRS regulations and the Pension Protection Act of 2006 prevent the donor (e.g., K4K) from controlling the selection of the scholarship recipients (to avoid possible conflict of interest). We understand this to mean that the final selection of candidates would need to be jointly agreed upon by K4K, the Club and CSF, NOT the sole selection of K4K or the Club. Todd will forward this information to Mike Smith, who in turn, will inform K4K and determine if K4K is willing to proceed in this manner.
Upcoming Races:
(1) English-Idlewild Park (Boone County) 5K, Burlington KY, November 3, 2007, 8 a.m.: Todd, and Tom, will do timing and man the finish line.
(2) Run the Park 5K, Versailles, IN, November 10, 2007: Jim Cole will be using the club's timer for this race and if someone can help him with timing that would be greatly appreciated.
(3) Thanksgiving Day 10K, downtown, November 22, 2007: The Club will not do trash clean-up after the race this year. We may set up our tent and provide bag checks for runners. Details need to be worked out.
(4) Reindeer Romp 5K, Crosby Township, December 8, 2007: A few people are needed to help with timing. (This race is same day as the Jingle Bell Run for Arthritis in Covington and Cincinnati.). The club will get $50 plus $1 dollar for each runner that runs.
(5) Valentines Day Race, 2 miles, NKU, February 10, 2008: Nick Kleiner will work with Steve Kruse (NKU) on this race. Additional Club members will be needed to assist. Todd will set up a new account with Active.com to handle on-line registrations. We will try to have fliers available to distribute at the Thanksgiving Day Race.
(6) Leap Day Race, 4K (~2.5 miles), proposed for Friday night, February 29, 2008: We will try to use Mt. Airy Forest as the race site. We need to submit a park permit to hold the race there. Todd will investigate whether we could reserve a shelter with indoor lights. We would try to start the race by around 6:30 p.m. so there still will be some daylight.
(7) Ground Hog Day 5K, proposed for February 2, 2008: It was suggested that we consider holding such a race at the zoo. Zoo personnel could bring out a ground hog in honor of the occasion. Alternatively, we will investigate the possibility of holding a race using Don Connolly's Spring Grove Avenue course starting and ending at the Museum Center. One issue with the race may be the Valentine's Day Race being the next week and the unpredictability of Cincinnati weather.
(8) Memorial Day Race 5K, possibly Monday, May 26, 2008: It is expected that the Kicks for Kids Foundation will conduct a 5K race on the Saturday of Memorial Day weekend (May 24, 2008). We will look into holding a separate race somewhere on Memorial Day. The first option is Clifton (the original site of the Club's Memorial Day Race). Todd will see if Clifton would be willing to have our race before their Memorial Day parade, as had been done years ago when the race started and ended in Mt. Storm Park.
Next Board Meeting: Thursday, December 6, 7:30 p.m., at the Clifton Recreation Center, Clifton and McAlpin Avenues, after the group run.
Respectfully submitted,
Ed Hunter, Secretary